Question 1

How many rooms do I need to qualify for a group rate?

Accepted Answer

Most hotels offer group rates starting at 10 or more rooms per night. However, some properties may provide discounts for as few as 5 rooms depending on the season and availability. We work with hotels to find the best rates for your group size.

Question 2

How much does it cost to use groupRooms?

Accepted Answer

Our group rate calculator is free to use — check estimated rates for any city and dates. When you are ready to connect with hotels, submitting an RFP costs just $3. This sends your request to matched hotels and gives you access to AI-powered tools to compare real quotes.

Question 3

How do group rates compare to booking individually?

Accepted Answer

Group rates typically offer 10-30% savings compared to individual bookings. Hotels prefer guaranteed blocks of rooms and are willing to offer discounts for the certainty. Additionally, group bookings often include perks like complimentary upgrades, extended check-out times, and waived attrition penalties.

Question 4

What types of groups does groupRooms serve?

Accepted Answer

We serve all types of groups including corporate events, business meetings, conferences, weddings, family reunions, sports teams, school groups, church groups, and any other gathering that needs multiple hotel rooms.

Question 5

Which states do you cover?

Accepted Answer

We currently only do business in the United States, excluding: CA, FL, HI, IA, WA (Seller of Travel requirements).

Question 6

How does the RFP process work?

Accepted Answer

The Request for Proposal (RFP) process is simple: you tell us your destination, dates, and room needs, we reach out to suitable hotels on your behalf, and they respond with competitive group rate proposals. You receive all proposals in one place with clear comparisons, allowing you to select the best option without endless phone calls or emails.

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