Typical Timeline
The negotiation process on HotelHuddle is thorough but efficient:
Submission
Instant — your RFP is sent to hotels the moment you submit it.
Initial Responses
Hotels respond within 24-72 hours with their initial rate offers.
Negotiation Phase
This is where HotelHuddle adds the most value. Our team negotiates with each responding hotel for 2-4 days, pushing for lower rates and better concessions. This is active, back-and-forth negotiation — not just waiting for hotels to come back.
Final Negotiated Offers
Within 4-7 business days of submission, you will have all negotiated offers on your dashboard, ready to compare and book.
Factors That Affect Timing
- Destination: Major cities with many hotels take longer to negotiate (more options)
- Season: Peak seasons slow responses; off-peak speeds them up
- Group size: Larger groups may require hotel management approval
- Complexity: Requests with many special requirements take longer