Help Center / Negotiating & RFPs

How Does the RFP Negotiation Process Work?

How the RFP negotiation process works

Updated July 3, 2026

We Negotiate For You

Unlike platforms that simply display hotel rates, HotelHuddle actively negotiates with hotels to secure rates below what is publicly advertised.

Step 1: Submit Your Request

Provide your destination, dates, number of rooms, and any special requirements. Your request is submitted for free.

Step 2: We Contact Hotels

Our team sends your RFP to multiple hotels in your destination and negotiates directly with them to get you the best possible rate.

Step 3: Hotels Respond with Negotiated Rates

Each hotel responds with their best offer, which may include:

  • Negotiated room rate per night
  • Available room types and quantities
  • Terms and conditions (cancellation, deposit, cutoff dates)
  • Complimentary amenities or concessions

Step 4: Compare and Book

View all negotiated offers on your dashboard. Compare rates, amenities, and terms. Once you choose, you book directly with the hotel.

Still need help?

Our team responds to all inquiries within 1 business day.

support@hotelhuddle.com